Managing compliance in a hybrid world—where facility managers rarely visit some sites—requires shifting from paper-based systems to digital, automated workflows. Traditional methods like clipboards and physical logbooks often lead to misplaced records and overlooked hazards, especially in low-traffic locations. To maintain safety and compliance, tasks that could cause violations within seven days must be either automated with IoT devices or assigned to reliable local contacts such as caretakers, security guards, or tenants. Digital platforms like Certie allow these helpers to log tasks via mobile, complete with time stamps and photo proof, all synced to a central dashboard for real-time oversight.

To further reduce risks, smart tools like door sensors, water temperature probes, and connected fire panels provide constant monitoring and instant alerts. Automated reminders and escalation systems ensure that critical tasks aren't missed. Organizing your compliance activities into three categories—remote, local, and FM-required—lets you build a hybrid calendar that keeps everything running smoothly with fewer site visits. When audits arise, digital logs make pulling records a matter of seconds, turning what was once a chaotic process into a streamlined, stress-free task.