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Fire-Door Inspection Records Go Digital — The Quickest Way to Stay Compliant
May 2, 2025
Fire-Door Inspection Records Go Digital — Here’s the Easiest Way to Comply
When the Fire Safety (England) Regulations 2022 took effect, every block over 11 metres suddenly needed quarterly checks on communal fire doors and annual checks on flat-entrance doors — with proof that each inspection happened and any faults were fixed.GOV.UK
If your “proof” still lives on a clipboard or in a courier-worn ring binder, you’re one audit away from a compliance headache. Below, you’ll see why going digital beats paper every time, and exactly how to make the switch without derailing your team.
🔥 1. What the New Rules Actually Say
RequirementFrequencyApplies ToInspect communal fire doorsEvery 3 monthsBlocks over 11 mInspect flat-entrance doors (best endeavour)Every 12 monthsBlocks over 11 mProvide residents with fire-door infoOngoingAll multi-occupied resi buildings
Failing to log those checks can lead to enforcement notices or worse — and insurers are already asking to see digital trails.Fire Doors Complete
📚 2. Why Paper Logs No Longer Cut It
No live oversight — managers can’t see missed checks in real time.
Easy to lose — one spill or a mis-filed sheet and your audit trail evaporates.
Manual chasing — you rely on memory (or sticky notes) to know what’s due.
No analytics — spotting recurring faults or high-risk doors becomes guesswork.
🚀 3. The Digital Advantage
A digital fire-door logbook (like Certie’s) lets you:
Schedule inspections automatically — every quarter or year, per door set.
Capture checks on any device — time-stamped, with photos for evidence.
Flag faults instantly — generate a work order or contractor booking on the spot.
Store everything in the cloud — backed-up, searchable, and audit-ready.
Track compliance scores — see at a glance which sites are falling behind.
🧩 4. Five-Step Switch-Over Plan
StepWhat to DoTime Needed1. Door InventoryList every communal & flat-entrance door (location, ID).1 day/site2. Upload to PlatformBulk-import into Certie or via CSV.Minutes3. Set FrequenciesQuarterly vs annual per the regs.One click4. Train InspectorsMobile logbook entry + photo upload.30 min5. Review DashboardEach Monday: scan for overdue or failed doors.10 min
🛠️ 5. Pro Tip: Link “Book Repair” to Each Failed Door
When an inspector logs a fault (e.g., closer doesn’t latch), add a “Book Repair” button that pulls up your approved contractor list. One tap, one PO raised, one less email chain.
🕒 6. Pay-offs You’ll Notice in Month One
Zero missed inspections — automated reminders replace diary dates.
Audit in seconds — export a year of door checks to PDF or CSV.
Better resident safety — faults fixed days, not weeks, after discovery.
Lower insurance friction — brokers love digital evidence.
🚀 Final Word
Fire doors save lives — but only if they close, latch, and are inspected on time. Paper logs can’t keep up with quarterly checks across dozens (or hundreds) of doors. Digital logbooks can.
Ready to ditch the binder?
➡️ Try Certie free for 50 entries or book a fire-door inspection today.
Stay safe, stay compliant — and if you have questions, drop us a message.
— The Certie Team
